A designer sends one line: "Logo project, 2,335.00." The client replies: "I only asked for one more change. Why is this extra?" The invoice never said what the price included.
This page gives you a free graphic design invoice template in Word and Excel, plus an online form for a PDF. You also get the graphic design invoice format, a sample for logo and brand work, lines for revisions and files, and a section for artists and illustrators.
A graphic design invoice template is a ready invoice layout with room for deliverables, revision rounds, files and assets. You fill in the project, check the total and send it.
People search for it in many ways: graphic design invoice, invoice graphic design, graphic designer invoice template, designer invoice, invoice for design services or design service invoice template. An invoice template for designers and an invoice for graphic design work hold the same fields. A freelance graphic designer uses fewer lines than a studio.
A design invoice should list what the client receives, and the hours are only part of that. Final files, source files, extra versions and bought assets each get a line.
Refrens gives you three routes. Pick by how you work.
The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial, so you can decide before you upgrade.
Here is how to make an invoice for graphic design work in three steps:
Pick Excel for a graphic design invoice template with many small items, or save it as a graphic design invoice template PDF. Pick Word when you want a scope note and terms on the page.
A good graphic design invoice format lets the client see what each line buys. Use these fields.
Tax rules and required invoice fields differ by country. This page gives general guidance. It is not legal or tax advice.
A graphic design invoice names the deliverables, the revision rounds included and the files delivered, so the client knows exactly what the price covers.
This graphic design invoice example bills a logo and brand job. Copy it as a sample graphic design invoice, a graphic designer invoice example or a sample invoice for design services. The lines also serve as a graphic design invoice breakdown. The designer and every number below are illustrative.
Due: April 15. Pay by bank transfer to the account below. Tax is not shown, because rules differ by country.
Read the sample from the top. The logo line states its concepts and rounds. The extra round has its own line, so the client sees why it costs more. The stock images show their cost. The source files carry a price, because they are a separate deliverable.
Final files and source files are two different products. A client who buys a logo usually needs the final files. Editable source files let someone else change the design later. Price them apart, and list both on the invoice.
List four things:
Release final files after payment clears, if your agreement says so. Write that rule in the invoice terms.
"Reasonable revisions" is hard to enforce. A number is not. State the rounds on the design line, such as "2 rounds included," and bill each extra round on its own line.
A new direction is not a revision. If the client changes the brief, quote the new work and bill it apart. The invoice then shows what you agreed and what you added.
Each kind of design bills a little differently.
A logo design invoice template needs the concepts and rounds on one line. A logo design invoice that skips them invites disputes.
Artists and illustrators bill commissions, prints and licenses. An artist invoice template and an illustration invoice template share the fields above, with three changes.
This artist invoice sample bills an illustration commission. It is illustrative.
Download an artist invoice template Word file or an artist invoice template PDF from the routes above. Use the same templates, change the line names and keep the usage license on its own line. An art gallery invoice template works the same way, with the gallery's details added.
A small job needs a short bill: one line per item and one total. This graphic designer bill format example is illustrative.
Add a note with the payment method and the due date. This is the smallest graphic design invoice.
A freelance graphic designer bills a short list: the design, the rounds and the files. A freelance graphic design invoice template needs only those lines. Use the logo sample and drop the rest. A freelance graphic designer invoice rarely needs more.
A design studio bills several projects and people. Keep one invoice per project, name the phase on each line and keep the client's reference number on top. Use Excel when the invoice lists many designs.
A template gives you the page. A client who sends work every month needs that page again, and a file makes you retype the details each time. With Refrens:
Refrens has no timesheets. Keep your hours in your own log and enter the total as the quantity.
The template alone is enough for a few clients. Once you rebuild the same invoice for every project, switch to invoicing software for designers. Send your price with quoting software for designers, and convert the accepted quote into the first invoice. The free plan covers 15 documents a year, so you can try the flow first. The pricing page shows which plan includes which feature.
Scroll up, pick a graphic design invoice template in Word or Excel and download it free. Want a PDF instead? Fill in the form on this page and download it with a free account. More than 150K businesses across 170+ countries send quotations and invoices with Refrens.
A graphic design invoice should include your details, the client's details, a unique invoice number, the project name, each deliverable, the revision rounds included, the files delivered, any assets at cost, the total, an exact due date and your payment method. The graphic design invoice format above lists every field.
Pick a Word or Excel template, add your details and the client's, list each deliverable with its price, and state the revision rounds and files. Add assets at cost, check the total and send it as a PDF.
State the number of rounds included on the design line. Bill each extra round on its own line, with its own price. Treat a change of brief as new work and quote it apart.
Charge for source files if your agreement does not include them. Final files and source files are different deliverables. List both on the invoice, and price the editable files on their own line.
Bill them at cost on their own line, and show the amount. Check the license before you pass an asset to a client, because some licenses do not allow it.
Word suits invoices with a scope note and terms. Excel suits long lists of designs. Both download free with no signup. Pick the one you edit faster.
Yes. Fill in the online form on this page and download the PDF with a free account. The free plan covers 15 documents a year across all document types. The Word and Excel templates need no account, and you can save either one as a PDF.
About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.
