Partner Icon
Become a Refrens PartnerLearn More

Interior Design Invoice Templates (Word, Excel, PDF)

Specially Designed Invoice Template for Interior Design.

Fully customized and automated invoice in one go.

Interior Design Invoice Template

Interior Design Invoice Templates in Excel

(Select and download the interior design invoice template for free)
Interior Design Invoice Template
Interior Design Invoice Template Excel
Interior Design Invoice Template
Interior Design Invoice Template
Interior Design Invoice Template
Interior Design Invoice Template
Interior Design Invoice Template
Interior Design Invoice Template

Interior Design Invoice Template in PDF (Add invoice details and download it in PDF format.)

1
Add Invoice Details
2
Design & Share (optional)
1
Add Invoice Details
2
Design & Share (optional)

Invoice templates for Interior Design in Word

(Select and download the interior design invoice template for free)
Create Free Invoice Online
Create Free Invoice Online on Refrens
Interior Design Invoice Template
Interior Design Invoice Template Word
Interior Design Invoice Template
Interior Design Invoice Template Word
Interior Design Invoice Template
Interior Design Invoice Template
Interior Design Invoice Template
Interior Design Invoice Template

Invoice Templates for Interior Designing Business

A designer finishes a living room. The client sees one line: "Design services, 7,788.00." They ask what part was the fee and what part was furniture. The invoice sits.

This page gives you a free interior design invoice template in Word and Excel, with an online form for a PDF. You also get the interior design invoice format, a sample that splits design fees from furniture, and clear ways to bill a retainer.

What is an interior design invoice template?

An interior design invoice template is a ready layout for charging a client for design work and the goods you buy for them. It has room for fee phases, purchased items, your markup and any deposit already paid. You fill in the project, check the total and send it.

People search for it as an interior design invoice, interior designer invoice template or sample interior design invoice. A freelance interior design invoice holds the same fields as one from a studio. Some still say interior design bill format. Home stagers use the same layout, so a home staging invoice template needs only different line names.

Free interior design invoice template: Word, Excel and PDF

Refrens gives you three routes. Pick by how you work.

  • Interior design invoice template Word. What you get: An editable Word file. Account: None. Limit: Unlimited downloads.
  • Interior design invoice template Excel. What you get: An editable Excel file. Account: None. Limit: Unlimited downloads.
  • Online invoice generator. What you get: A PDF invoice. Account: Free account. Limit: 15 documents a year across all document types.

The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial.

Use a free interior design invoice template in three steps:

  1. Pick a template. Choose a Word or Excel layout in the gallery above. Excel suits projects with many purchased items.
  2. Fill in the project. Add your details, the client and the room or site. Separate design fees from purchased items, then add the retainer you already received.
  3. Check and send. Recalculate every line yourself. Save the file as a PDF, such as a interior design invoice template PDF, so the client cannot edit it.

Interior design invoice format: the fields that matter

A designer carries two kinds of cost on one invoice: time and goods. The format must keep them apart.

  • Project and site. What it settles: Which job this covers. What to enter: "Garden flat, living room and hall".
  • Fee phase. What it settles: What stage you bill. What to enter: Concept, drawings, procurement or site visits.
  • Basis of the fee. What it settles: How you price the work. What to enter: Flat fee, hourly rate or cost plus markup.
  • Purchased items. What it settles: Goods you bought for the client. What to enter: One line each, at cost.
  • Markup or procurement fee. What it settles: What you earn on goods. What to enter: A separate line with the rate shown.
  • Retainer or deposit. What it settles: Money already received. What to enter: A deduction line with its date.
  • Tax. What it settles: Whether tax applies. What to enter: A labeled rate or amount, where local rules require it.
  • Due date. What it settles: When payment arrives. What to enter: An exact date.
  • Payment method. What it settles: How the client pays. What to enter: Bank details or a payment link.

Tax rules differ by country and by whether you resell goods. This page gives general guidance. It is not legal or tax advice.

An interior design invoice lists fee phases and purchased goods on separate lines, so the client sees what they pay for design and what they pay for furniture.

Interior design invoice example: fees, furniture and a retainer

This sample interior design invoice bills one client for two fee phases and a furniture order. A retainer comes off the total. Copy it as an interior design invoice example and swap in your numbers. The studio and every number are illustrative.

  • Concept phase, flat fee: Qty 1, Rate 2,400.00, Amount 2,400.00
  • Technical drawings, flat fee: Qty 1, Rate 1,800.00, Amount 1,800.00
  • Sofa and two chairs, at cost: Qty 1, Rate 3,120.00, Amount 3,120.00
  • Procurement fee, 15% of 3,120.00: Qty 1, Rate 468.00, Amount 468.00
  • Subtotal: Amount 7,788.00
  • Less retainer paid Feb 2: Amount -1,500.00
  • Balance due: Amount 6,288.00

The sum: 1 × 2,400.00 = 2,400.00; 1 × 1,800.00 = 1,800.00; 1 × 3,120.00 = 3,120.00; 1 × 468.00 = 468.00. Subtotal 7,788.00. Subtract 1,500.00. Total 6,288.00.

Check the 15%: 3,120.00 × 0.15 = 468.00. The client sees the furniture at cost and your fee for sourcing it. That split ends the "what is this charge?" email.

How to write an invoice for an interior designer

Follow the order of the work.

  1. Name the project. Add the site and the rooms.
  2. Bill each phase on its own line. Concept, drawings and site visits are different deliverables.
  3. List purchases at cost. Add your procurement fee as its own line.
  4. Deduct what the client paid. Show the retainer with its date.
  5. Set one due date. Choose an exact day.

Three ways to price a design project

  • Flat fee per phase. The client knows the cost before work starts. Best for defined rooms.
  • Hourly rate. Best for open-ended consulting and site visits. Track hours in your own sheet and enter the total.
  • Cost plus markup. You buy goods and add a stated percentage. Show both numbers.

Many designers mix them. Name the basis next to each line.

Who uses this template

Studios, solo designers and stagers use the same layout. A studio adds the lead designer's name and a project code. A solo designer keeps the page short and puts the retainer first. A home stager replaces purchased items with furniture rental by week and a removal fee. Pick the lines that match your work and delete the rest.

Interior design invoice template in Word, Excel or PDF?

  • Word. Best for a single room or a small project with a handful of lines. Write the scope, fill the fees and save a PDF.
  • Excel. Best for a whole-home project with dozens of purchased items. Keep a quantity and cost column per item and total them.
  • PDF from the online form. Best when the client expects a clean file after each phase.

Send one invoice per phase when the project runs long. A client who pays the concept phase before drawings begin keeps your cash flow steady.

Mistakes that get a interior design invoice questioned

  • One lump line for design services. The client cannot tell fee from goods. Split them.
  • Hidden markup. A furniture price with your margin built in invites a challenge. Show the markup as its own line.
  • No record of the retainer. The client forgets paying it. Deduct it by date.
  • A vague phase. "Design work" explains nothing. Name concept, drawings or procurement.
  • Changes without a note. If the client added a room, say so on the invoice.

From a interior design invoice template to Refrens

A template handles one invoice. When projects run for months, the work repeats: staged payments, supplier costs, reminders.

Refrens invoicing software for interior designers takes that work over:

  • Split a project into an installment or milestone schedule on one invoice.
  • Show a retainer as a deduction line.
  • Send reminders by WhatsApp and email.
  • Share an invoice by link and see when the client opens it.
  • Invoice in 150+ currencies with an exchange rate on the document.

Send a quotation for interior designers first, then turn it into an invoice in one click. The free plan covers 15 documents a year, and Refrens branding appears on free documents. A designer with a few projects a year can stay on templates. If you bill in phases for many clients, use the software.

Related layouts: a service invoice template for general work, graphic design invoice templates for visual deliverables, and free quotation templates for the proposal before the job.

Ready to send? Download the free interior design invoice template and split your fee from your furniture on the first line.

Frequently asked questions

What should an interior design invoice include?

It should include the project and site, each fee phase, purchased items at cost, your markup, any retainer paid, tax where required, the due date and payment details. Keep fees and goods on separate lines.

Is there a free interior design invoice template?

Yes. Refrens offers a free interior design invoice template in Word and Excel with no signup. The PDF comes from the online form with a free account, and the free plan covers 15 documents a year across all document types.

How do I show a retainer on an interior design invoice?

Add a deduction line below the subtotal with the amount and the date you received it. The balance due then shows what the client still owes.

Can a freelance interior designer use the same template?

Yes. A freelance interior design invoice holds the same fields as a studio invoice. Use your own name and registration details at the top.

How do I bill furniture and décor purchases?

List each purchase or group at cost, then add a procurement fee line with its rate. The client sees the goods price and your fee separately.

Can I use this as a home staging invoice template?

Yes. Rename the lines to staging fees, furniture rental and removal. The structure stays the same.

About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

Templates



Made with and in Bengaluru.

+91 9104043036+91 9104043036care@refrens.com
Refrens Internet Pvt. Ltd. | All Rights Reserved
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Refrens ISO Certificate